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Prior Work History

Prior Work History ? Applicants with no Resume? No Problem!

Capture their work history prior to employment with your Staffing Company.

Use the “More” drop-down or quick jump with “CTRL-W” directly from the Applicants form.

 

Prior Work History

This lets you create and capture their work history prior to your employment where you can create reports and queries about your data.
Work history screen where you can create reports and queries about your data.

Reach Out – Text Message and Emailing

Our Reach Out – Text Message and Emailing features lets you instantly send Text Messages and/or Emails to your employees!

  • You can instantly text any individual employee and view “Chat History” from the applicant screen by simply hitting “CTRL-R” on your keyboard…

Our “Reach Out” features let you instantly send Text Messages and/or Emails to your employees!
Do you ever need to contact all of your employees that are currently missing time cards … all at the push of a button?

      …use the

Quick Selection!

Use the ReachOut - Quick Selection to text or email your employees.

 

 

 

 

 

 

 

 

 

 

 

 

Have a message to get out to all employees working at a certain job?

  • Go to the Job Order screen and simply press — Ctrl-R!
  • This will contact all active placements assigned to the order!

Want to get a message out to all employees working at a certain job?

 


These are just some of the core functions of our “Reach-Out” feature!
Contact us today to find out other ways to stay in touch and “Reach-Out” to your employees!

Sick Time Tracking

Sick Time Tracking information for employees can be tracked and displayed on employee checks. You can obtain the latest updates to the Temp Plus program using the Software Updates feature from the Temps Plus menu bar under “Help, Software Updates”.

After installing the updated version, run the dbValidator program on your database(s) and tpCtrl files to add the necessary fields to your databases.

In addition, you should run the “Company Setup,  Utilities, Update grid drop down lists” item to populate the sick pay configuration table with the default values in the tpCtrl database.

All pay types that are NOT to be used in accruing hours for sick pay should have the button checked to “Exclude hours from accrual”(by default, all paytypes of 1, 2, or 3 are set to include hours in accrual).

Sick Time Tracking

Displaying Sick Time Tracking Information on the Check

After running the dbValidator program, there will be new fields available for you to use in displaying sick time information on the check stub and deposit advice (or in other reports):

  • PR3MSTR.SickTimeCarryForward
  • PR3MSTR.SickTimeAccruedThisAYear
  • PR3MSTR.SickTimeUsedThesAYear
  • PR3MSTR.AccrualAEDate

Using Crystal Reports, you can format your check format(s) to include any or all of these fields.

In addition, if you would like to display a figure displaying “Sick Time Days Available”, you can design a formula to calculate the figure to display as follows:

{PR3MSTR.SickTimeCarryForward} + {PR3MSTR.SickTimeAccruedThisAYear} – {PR3MSTR.SickTimeUsedThisAYear}

Employee Sick Time Information

Employee Sick Time Information

You can view pertinent Sick Time Tracking information for each employee from the employee’s master screen, by choosing the “Sick Time” tab. If you are logged in as “SUPER”, you can change the values for the employee if necessary.

  • Carried forward – the amount of sick time carried forward from previous years
  • Accrued this anniversary year – sick time accrued this anniversary year
  • Used this anniversary year – sick time used this anniversary year
  • Anniversary year end date – end of sick pay accrual year for the employee

Sick Time Tracking Rules Configuration

You can view the configuration rules values for sick time by selecting “Maintain, Company Setup, Maintain, System Wide, State sick time accrual rules” from the Temps Plus menu bar.

Sick time tracking rules configuration SickTimeTracking-4

You should check to make sure the rules are set properly for each state that you intend to use.

The “Anniversary Method” should equal “Work Anniversary” for the state of CA. Use the dropdown in the field to choose another method for another state if necessary.

Using Sick Time Tracking

Sick Time Tracking usage is entered and authorized in either of the standard time card entry methods in Temps Plus.

Using Sick Time Tracking

It is done by using a pay type code that has been flagged as Sick time (Pay and Expense Types maintenance in company setup,) The rate for sick pay is the average regular pay rate for the past 90 days regardless of the rate specified on the placement you are entering the hours under.) This will be automatically calculated during time entry after the sick time has been authorized,

Possible sick time authorization failure messages:

  • Employee has no accrued sick time.
  • Employee has only #.# hour(s) of unused sick time.
  • No applicable sick time rules found WHERE State=EmployeeState OR State=JobOrderState OR State=’*’ (* is default sick time rules)

!State rejected:

  • Only employed for ## days.
  • Only #.# hour(s) of sick time remaining this year.
  • ## hours (maximum) of sick time has been used this year.
  • At least x hour(s) of sick time must be taken.
  • Worked in state ## day(s).  ## days worked is required*.

When the system authorizes the usage of sick time it checks the state rules for the employee’s home taxing jurisdiction and (if the job order specifies a locality where the withholding is for a different state) the state rules for the job order and lastly, if a default set of rules is set up (state=’*’) the default rules are also checked.

This is because the accrual of the benefit hours occurs at the time the check is printed and based on where the employee was working, etc. but things may have changed when the employee wants to use the accrued benefit. He/she may no longer be working in the state where the hours were accrued. The state where the employee is currently working may not even provide a sick time benefit.

Still, the benefit the employee has accrued belongs to the employee regardless of the state they are working in. That is why having a default set of rules for sick time usage is recommended. (You can also use this default to provide a default company-wide policy for accruing sick time for working in states without sick time accruals. Just set the hours to work and the hours of sick time to accrue,etc. If you leave the hours to accrue at 0 then the default will be only be used when necessary for sick time usage.

When multiple rules are checked to authorize sick time usage, a multi-line message may appear showing the different rejection reasons for the various state rules records checked. If the time is authorized by any of the records checked then the time is authorized and no rejection message is displayed.

*If you enter hours as weekly totals rather than day by day then the system may reject a request for sick time that really should be authorized. The system looks at the work date values in the CheckHistoryDetails table and in the CurrentBatch table to check the number of unique work dates for the specified employee in the given state. You should either enter the hours day by day or lower the threshold for days worked in the SickTimeRules.

Warboard

WarBoard simultaneously displays orders, placements, and “who’s here”, windows, and has the ability to have workers “sign in” or “call in”, then place these workers directly from sign-in list to the job.

WarBoard also allows your staff to:

  • Edit orders and placements (including notes).
  • Print work tickets – select single/multiple orders/placements.
  • Print “Reports Library” reports for orders and placements – select single/multiple orders/placements.
  • Print a short “grid report” for any window.
  • Enter new customers, orders, placements, or work codes.
  • Enter/edit Customer/Employee DNR’s (Do not return).
  • Enter/edit Customer Rates.
  • Select/Sort data by several order status types
  • Warboard allows the use the grids for quick navigation and the standard TempsPlus forms for editing.
  • User definable timers for updating grids.
  • Quick “Double Click” default actions for each grid.
  • User definable reports for each grid.
  • Right-click popup menus for each grid.
  • Hours worked this week automatically shown for each “signed-in” worker.

PeopleNet

Track employee hours (e.g. arrival time, departure time, lunch break, personal time off), assignments, projects and expenses with a wide range of time tracking interface, regardless of location or time of day. Each time tracking interface is designed to accurately record an employee’s time to reduce human error, as well as, identify and resolve payroll issues early.

There is NO SOFTWARE to install, manage or support. Your critical employee data is automatically delivered to PeopleNet for viewing, editing, reporting and approval within the PeopleNet’s workforce management console.

Peoplenet is the one-stop-shop for time management in the staffing industry. We work with over 300 agencies- including eight of the top ten in the country. Our clients provide services in everything from light industrial and healthcare to IT and finance. We tackle the most challenging aspects of the staffing industry; including the creation of more efficient ways to manage VMS and MSP.

By partnering with Bridgeware, we have created a seamless bi-directional data exchange between our two systems. The frequent flow of data not only eliminates dual entry and maintenance of data, but also optimizes your internal business processes. New assignments are created in your front office, regularly sent to Peoplenet, and quickly made available for time capture. In turn, we improve payroll and billing accuracy by delivering detailed work data to the back office at the end of the pay cycle. Click here to get started or call (800) 434- 9517 to learn more.

Time Clocks

Our time clocks go past simply capturing and delivering punches. In light industrial environments the time clock is often the employee’s only interaction with PeopleNet. We utilize the clock to interact with the employee to ensure their time is correct. Employees can view, text or print their current time total at each out punch. This capability, along with our client time approval process, virtually eliminates bill and pay errors. Implementation, customer support, and service are provided by our Hardware Services Group.

Web Timesheets

An ideal approach for employees who have internet access. Flexible formats and functionality are available to meet a wide range of needs while assuring compliance of each State and/or Client. Some options are: real-time punching, entry of in/out times, daily hours, hours by assignment, hours by project, expenses, and more.

Email Request Timesheet

Provides the same functionality as web timesheets but eliminates objections and complications associated with logging on. A secure link is emailed to the employee or supervisor with a request to enter hours. Many creative routines have been integrated to handle non-compliance without requiring manual input by employees.

Fax Timesheet (FaxarooSM)

Allows employees to fax time to PeopleNet when traditional online timesheet entry methods are not available or when traditional paper timesheets are required. This approach works well for temporary employees dispersed across multiple locations.

Interactive Voice Response

Allows employees to enter hours from any phone by following easy to understand voice prompts. An ideal approach for employees who cannot access PeopleNet through an electronic device.

Web Portals – Employee & Customer

Web Portals

The web portals information, for employees and customers and which you designate, is pulled from your TempsPlus software’s databases and is securely designed to deliver only the information you have defined.

Our research shows that staffing company customers and their employees greatly appreciate this web portal service which builds overall customer satisfaction confidence, trust, and loyalty.

Online Applications and Reporting

This online applications and reporting feature saves data entry time, errors, and, at busy times, allows hundreds of applications to be received and entered . . . even with resumes attached.

Incomplete online applications cannot be sent and the applicant is prompted for the missing information. When a completed online applications is sent, upon a successful “submit” command, an e-mail is delivered to an intake person who can briefly review it, and, if initially acceptable, directly import it into your TempsPlus staffing software. Additionally, an auto response confirmation of receipt is sent to the applicant.

Applicants may also optionally “sign in” as available for work.

The Temps Plus Online Reporting feature works by creating and placing a custom web page on your web site that allows an applicant or customer to access specified reports from your database.

E-Verify

Using Temps Plus you can E-Verify all of your candidates at no additional charge. It is a standard Temps Plus feature. For more information click on the E-Verify features page.

Using Temps Plus you can E-Verify all of your candidates at no additional charge. It is a standard Temps Plus feature. For more information click on the E-Verify features page.

With Temps Plus web-based E-Verify feature, you will minimize your risk exposure and be fully compliant. In the wake of changing regulations, intensified immigration audits, and expanding E-Verify requirements, for state and private businesses, this is critical.

With one click, “new hire” information is automatically sent from TempsPlus software to the Department of Homeland Security (DHS) using E-Verify E-Verify is a free service of the Federal Government’s Dept. of Homeland Security (DHS) in partnership with the Social Security Administration SSA. It allows employers to confirm the legal status of new hires for eligibility to work in the US. According to the DHS website, more than 200,000 businesses use E-Verify with more being added daily.

With one click, “new hire” information is automatically sent from TempsPlus software to the Department of Homeland Security (DHS) More…. Not familiar with E-Verify?

E-Verify is a free service of the Federal Government’s Dept. of Homeland Security (DHS) in partnership with the Social Security Administration SSA. It allows employers to confirm the legal status of new hires for eligibility to work in the US. According to the DHS website, more than 200,000 businesses use E-Verify with more being added daily.

What Bridgeware has done, is to seamlessly integrate E-Verify within their TempsPlus staffing software, enabling instant transmission of new hire information directly, via internet, to the appropriate DHS office with a request to verify work eligibility. One Click!

The new hire information is searched for matches within the huge databases of both DHS and SSA (more than a billion combined records)

Bridgeware is always looking for additional ways to increase our client company’s efficiencies, and consequently their profitability.

For over 30 years Bridgeware has been in constant consultation with our clients in the Staffing industry to solve problems, and create literally hundreds of efficiencies that reduce costs and increase the bottom line.

Call today 717.770.7043 to schedule an online demonstration or just to chat about specific capabilities you may have an interest in.

Companies considering our TempsPlus staffing software are always invited to contact our clients as part of their evaluation process.

Employee Photos

Now you can import employee photos to display on each employee’s screen. A simple process – just drag the photo with your mouse to the respective employee’s screen and the photo will appear on your employee’s screen.

Now you can import employee photos to display on each employee's screen. Now you can import employee photos to display on each employee's screen.

Email Time Cards

Email Time Card Style

In Customer Maintenance, a new dropdown is available which you can assign email time cards spreadsheet layout to a given customer.

In Job Order Maintenance”, a new tab, “Email Time” is available to designate a mailing address for email time cards spreadsheets

In Job Order Maintenance”, a new tab, “Email Time” is available to designate a mailing address for email time cards spreadsheets (when all time entry for a given job or jobs is to be handled by the same person.) There are also 2 command buttons in this tab to Send an email time cards spreadsheet interactively and to View a summary of email time cards files previously issued.

a new checkbox, “E-Time” is available to designate that email time cards should be mailed to the email address for the employee for all active placements for the employee which were not being mailed to an address specified on a job order.

In Employee Maintenance”, a new checkbox, “E-Time” is available to designate that email time cards should be mailed to the email address for the employee for all active placements for the employee which were not being mailed to an address specified on a job order.

A new entry appears under the Enter>> menu, “Email Time Cards Spreadsheets”, which launches the Timecard Processor program, which captures the information from returned spreadsheets.

A new entry appears under the Enter>> menu, “Email Time Cards Spreadsheets”, which launches the Timecard Processor program, which captures the information from returned spreadsheets.

A new entry appears under the: Process>>Payroll>> Menu, “Email Timecard Spreadsheets” for sending timecard spreadsheets in batch.

A new entry appears under the:
Process>>Payroll>> Menu, “Email Timecard Spreadsheets” for sending timecard spreadsheets in batch.

You are presented with a dialog box requesting the work date/period end date. This must be coordinated with the starting and ending dates on job orders and placements. Only orders and placements that start before and end after (or with no ending date) the requested work/period end date will be considered when creating spreadsheets.

The basics of how things work

When you set up time card columns in the features tab, you define various elements of time and/or expenses that you want to be brought into Temps Plus through the Timecard Spreadsheets feature. You give these columns short names like “Hours” which become column headings in the spreadsheet to be mailed. You then assign the column to a given Temps Plus pay type. This tells the Temps Plus Timecard Processor how to handle amounts that are entered in the column just as if the value was entered via Timecard Entry in Temps Plus. Additional rules can be created for a column by specifying “FlipSign” or by entering a value in “xUnitsBy”. The FlipSign option tells the Processor to reverse the sign of any value in the column so that positives become negatives and negatives become positives. The xUnitsBy is only used for non-hourly pay types and tells the Processor to multiply the value in the column by a given amount. This provides for handling things like Miles to Mileage. When the Timecard Processor creates an entry for a column that has a xUnitsBy value, it creates a parenthetic comment for the transaction that shows the calculation, for example “(300 * .42)”

You group columns to be used in a given style of spreadsheet using the Layouts grid which is presented immediately underneath the column definition grid. If your needs are the same regardless of customer, then you will only need the default layout. You don’t need to have different columns defined for overtime versus regular time although you certainly can do it that way. You could simply have a column called Hours and Temps Plus will automatically do the splitting between Regular and OT when appropriate.

You assign spreadsheet layouts at the customer level, in the Customer Maintenance routine. Initially all customers are assigned the default layout.

You assign email addresses for spreadsheets at the job order level in Job Order Maintenance or, if the spreadsheet is being sent to the employee, the email address assigned on the applicant record is used (a checkbox on the employee record indicates that you want to mail a timecard spreadsheet to the employee if it is not being emailed to the job.)

Spreadsheets are always for a given work date or period end date. The system keeps track of the spreadsheets sent and received and validates the legitimacy of the basic data when processing spreadsheets for entry into Temps Plus.

When spreadsheets are sent by pressing the “Send” button on a job order form, only a single spreadsheet is sent for the single order and it uses the style assigned to the customer the order is for. The work date is prompted for, and if this work date had not been previously issued, the spreadsheet is built, the email prepared and then the user is presented with the email for any customization of the email content. If the work date had been previously issued, the user can opt to send a supplemental spreadsheet for new placement activity or the user can opt to void any and all previous timecard spreadsheets sent for that job on that work date and issue a new spreadsheet based on current placement data.

When timecards are sent in batch through the Process>>Email Timecard Spreadsheets option, the user is first prompted for a work date and then, if the user can access all locations, they are prompted for the Location Ids to issue for. Supplementals and Voids are handled as previously mentioned with the exception that the system differentiates between what was sent via pressing the “Send” button on an order versus what was done in batch. So you could send a job a spreadsheet early without interfering with sending via batch, for the same work date, later on. In batch, each location is handled separately. Within location, the grouping of the spreadsheets is based on the destination email address and the Layout of the spreadsheet. For example, if you had an email address of myemployee@xyzcompany.com as the email address for 10 different jobs at 10 different customers and all those customers used the same Layout, then a single spreadsheet would be built for those 10 jobs and it would be sent to myemployee@xyzcompany.com. If 1 of those 10 customers used a different Layout, then myemployee@xyzcompany.com would receive 2 spreadsheets: 1 for the 9 jobs in the same style and 1 for the job in the different style.

Similarly, if an employee set to receive timecard spreadsheets worked on 10 different jobs over the course of the day/week and the email timecard address on those job orders was blank, and all the customers used the same Layout, the employee would receive a single timecard spreadsheet that contained rows for timecard entry for each of the jobs. If the customers had different Layouts, the employee would receive spreadsheets grouped by Layout.

When spreadsheets are generated a Crystal Report is used with an export option of Excel. The column headings are handled via formulas in the report so a single report format can handle multiple Layouts by simply setting the formulas according to the specified layout.

Report Formats

The Crystal Report used, in most cases, is a file in the Npath named “ETimecard.rpt.” If all the timecards within a group being emailed are for the same customer, the system will look for a custom timecard report file in the npath named “ETimecardCUSTNO.rpt” where CUSTNO is the customer number. You can customize the spreadsheet reports to change the basic appearance, add or remove information, etc, but take care. Creating good layouts for export to Excel can by tricky. When in doubt, work with Bridgeware to develop custom layouts. Always test a modified timecard report for use with the Timecard Processor in a test company code. Issue spreadsheets, enter some time into them and then process them to insure they are properly aligned.

TPTIME.EXE

When completed spreadsheets are returned, the time and expense data is brought into Temps Plus by using the Timecard Processor program, TPTime.exe. You can access this through the Temps Plus “Enter>>Timecard Spreadsheets” menu item. The program allows you to view spreadsheets prior to processing and to view a report of the entries created from a spreadsheet after you process a file. Once processed, the file is renamed from an XLS file extension to a TPT (Temps Plus Time) file extension to let you know the file was processed and to filter it out of browsing for any remaining unprocessed spreadsheets.

You may import or view the timecard spreadsheets by entering the path and filename of the spreadsheet you wish to import or view.

You may import or view the timecard spreadsheets by entering the path and filename of the spreadsheet you wish to import or view.

Action Column

You can set “Action” columns with the following values:

“Close” or “C” or “3” – (closes placement with a close status of 3)

“NoShow” or “No Show” or “N” or “1” – (closes placement with a close status of 1)

“Injury” or “Injured” or “I” or “2” – (closes placement with a close status of 2)

“Quit” or “Q” or “4” – (closes placement with a close status of 4))

“,DNR” can be added to any of the above to designate a “Do Not Return” to the customer. If “DNR” is used in the Action column without specifying a close status, the current placement will be closed with a status 3 and the DNR will be set. Case is ignored when evaluating the Action column.

Offset Column

The “Offset” column adds support for day by day hours entry. Column definitionscarry an offset days value of from 0 to 6 to tell the system how many days to subtract from the period end date for values entered in the column.